How is the training duration calculated in the Training Duration Dashboard?

In the Training Duration Dashboard, you can see exactly how much time an employee has spent on learning.

• Old situation – Until now, we always showed the estimated training duration.
• New situation (from 28-06-2025 onwards) – We first use the actual training duration (for example, based on attendance records or tracking). If this is not available, we fall back on the estimated duration.

We always calculate the most up-to-date and accurate training duration based on the data available at that 

moment. This means:

• Retrospective recalculation – All historical learning activities are automatically recalculated according to the new model, so you always have one consistent view.

• Ongoing updates – An employee’s training duration may change later if the underlying data changes.
  Example: If someone was initially registered as ‘absent’ and this is later corrected to ‘present’, those hours will automatically be included in the calculation from the moment of correction.

Which Duration Do We Use per Learning Type?

In the table below, you can see which training duration we use for each learning type:

For all learning types where we use ‘actual training duration’, you can find below how this duration is calculated.

Self-Paced Learning Types

Video:
Time is automatically measured while an employee watches the video. Inactivity is automatically filtered out.

Online training (created in Studytube Authoring Tool):
Time is automatically measured while an employee goes through the training. Inactivity is automatically filtered out.

Event and Classroom Training

A registered participant is enrolled in a Session for an Event or Classroom training. A Session can have one or more dates. For each Session, it can be indicated whether a participant has completed the training or not. For each date, it can be indicated whether the participant was present or not.

• If a participant has the status completed or unknown for a Session, all past dates of that session are counted, except those explicitly marked as absent.

• If a participant has the status not completed for a Session, only the dates explicitly marked as present are counted.

It is possible that no start and end times are specified for a date. In that case, we use an average of 2 hours.

Example:
Imagine a training consists of 6 sessions. A participant attends 5 out of 6 sessions, and this attendance is sufficient to complete the training. The attendance at Session level is ‘completed’, and the participant is marked as present on 5 sessions. The training duration calculation will then include 5 sessions.

Incompany Training

A registered participant is enrolled in a Session for an Incompany training. A Session can have one or more dates. For Incompany, it is not possible to indicate presence per underlying date. Therefore, the following logic applies:

• If a participant has the status present or presence not confirmed for a Session, all past dates are counted.

• If a participant has the status not present for a Session, no training duration is counted.

It is possible that no start and end times are specified for a date. In that case, we use an average of 2 hours.

Other Notes

• The estimated duration can be specified in minutes, hours, days, weeks, months, or years. When weeks, months, or years are used, we do not include this duration because it actually represents a time span rather than a training duration.

• When the estimated duration is given in days, we count 8 hours per day.

• For online trainings of the type SCORM and LTI, we apply a maximum of 8 hours per learning item. We do this because these trainings are externally developed and may contain incorrect time registrations. Since this data cannot be adjusted within our system, this limit helps minimise the impact of possible errors and ensures reliable total figures.